Electronic Visit Verification using Timesheet App with HHAeXchange

U.S. Home Health Care businesses have a lot going on this year. While dealing with COVID-19 impact and new safety procedures, they are also mandated to implement EVV systems to comply with the 21st Century Cures Act. With half the year already gone, now is the time to find a complete EVV management system for your home care agency that will be easy to roll out to your Caregivers and will make your Medicaid billing easy. A Timesheet App that exceeds Electronic Visit Verification requirements and integrates with HHAeXchange eliminates manual data entry into state Medicaid portals to state aggregators. States are now in the process of EVV soft roll-outs and implementing the rules and regulations set forth in the 21st Century Cures Act. Deadline to implement electronic visit verification (EVV) for personal care services is January 1, 2020, this means that homecare agencies must have plans to implement EEV solutions now, or face reductions to federal Medicaid assistance. The deadline for home health services is 2023.

Some states have chosen technology partnerships with managed care organizations (MCOs), while others like Pennsylvania are implementing an open model that allows interfacing with best of breed third-party providers that can meet or exceed established requirements. The states working with MCOs or with third-party technology partners are seeing progress towards EVV compliance, while some states have yet to announce their plans. The rollout of EVV requirements for private duty and home health care providers varies greatly from state to state with many well into the planning stage of defining technical specifications for third parties.

EVV Specifications

In many states, EVV specifications have not been published and are still evolving. Some states are still selecting or building their own aggregators and processors which are required to interface with legacy systems owned by the state. These changing specifications and deadlines have become a moving target, making it very difficult for Home Health Agencies to prepare for the mandate deadline of 2020 and determine if they are subject to the mandate. 

EVV Benefits 

Electronic Visit Verification records can make for a faster turnaround of claim review and reimbursement. Using Timesheet Mobile with HHAeXchange allows Home Health  Agencies to automatically transmit claim data to the payer once shifts are confirmed. Additionally, the software ensures that the services rendered are within the authorized care plan. After the payer receives visit data, it is verified at the payer level and then agencies receive reimbursement for services. 

The primary benefit of EVV is the move away from unreliable paper-based systems and to focus on client health outcomes and caregiver safety by using electronic careplan checklists, location verification, and COVID-19 caregiver screening.

EVV Implementation

Timesheet Mobile's integration with HHAexchange is already being used in multiple states. The end-to-end HHA solution is easy for your caregivers to use and get your HHA paid quickly.

"The Timesheet Mobile App. gives us all the tools we need to manage our caregivers while meeting the EVV requirements in PA." said Golden Hearts Home Health Owner Jodi Boyd. "Their HHAeXchange integration works seamlessly and allows me to quickly get paid by the MCO's."

The best way to prevent a disastrous last-minute implementation this winter is to choose a software partner now. One who already exceeds EVV requirements and is already working in other states. Be ready and use this summer time to implement your EVV system with your caregivers, schedulers, and billing systems.

Electronic Visit Verification EVVhome health

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